Rostock Business

Home / Imprint & Data protection / 

Data protection

1. general / responsible party

Your personal data (e.g. title, name, address, e-mail address, telephone number, bank details, credit card number) will only be processed by us in accordance with the provisions of the General Data Protection Regulation (DSGVO) and current German data protection law.

As the operator of this website, we are responsible for data protection compliance:

Rostock Business and Technology Development Ltd.
Rostock Business and Technology Development GmbH
Schweriner Street 10/11
18069 Rostock

The following regulations inform you about the type, scope and purpose of the collection, processing and use of personal data. This data protection declaration refers only to our web pages. If you are forwarded to other pages via links on our pages, please inform yourself there about the respective handling of your data.

2. information

If you have any questions, you can reach us via the channels mentioned in the imprint. According to the DSGVO, you have a right to free information about your stored data. You can ask questions, for example, via the following e-mail address: datenschutz@rostock-business.de.

3. hosting and server log files

The hosting of our website is entrusted to the company domainfactory GmbH. Address: Oskar-Messter-Str. 33, 85737 Ismaning, Germany.

The hosting services we use are handled by our contracted service provider in accordance with Art. 28 DSGVO. In this context, our service provider processes inventory data, contact data, communication data of our customers and visitors. In addition, data about each access to the server where this service is located (so-called server log files). This data includes the name of the website accessed, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider. For security reasons, this access data is stored for a maximum of 7 days and then deleted.

The services of the hosting provider are used on the basis of our legitimate interests in an optimized, efficient and secure online offering in accordance with Art. 6 para. 1 (f).

4. which data do we process

(1) We use the data we receive from you for our own purposes in order to present our services to you, for the purpose of contract processing pursuant to Art. 6 (1) (b) DSGVO and to protect legitimate interests pursuant to Art. 6 (1) (f) DSGVO with regard to our business activities, in particular in the form of lecture events, seminars, workshops and events for the purpose of exchanging experiences or networking.

(2) Objection to data processing or consent to data processing may be revoked at any time without giving reasons by declaration to Rostock Business in text form (e.g. letter, fax, e-mail). The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

(3) Your personal data, insofar as it is required for the establishment, content or amendment of the contractual relationship (inventory data), will be used exclusively for the purpose of processing the contract. For example, in order to deliver the goods, your name and address must be passed on to the goods supplier.

(4) Without your express consent or without legal basis, your personal data will not be disclosed to third parties outside the contract.

5. Duration of storage / deletion

After complete contract execution, your data will be blocked for further use. After expiration of the tax and commercial law regulations, this data will be deleted, unless you have expressly consented to its further use.

Your customer data will only be stored for the purpose for which it is absolutely necessary for the fulfillment of the task. As soon as the fulfillment of the purpose is recognizable, the data will be released for deletion within the scope of legal possibilities and deleted or blocked at regular intervals.

6. web analysis with Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States.

In the event that IP anonymization is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.

On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data from Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link: tools.google.com/dlpage/gaoptout

This website uses Google Analytics with the extension "anonymizeIP()" so that the IP addresses are only processed in a shortened form to exclude direct personal reference.

7. information about cookies

In order to optimize our website, we use cookies in accordance with Art. 6 (1) (f) DSGVO. These are small text files that are temporarily stored in the RAM of your computer. These cookies are deleted again after closing the browser. You can prevent cookies from being stored by selecting "Block cookies" in your browser settings. However, this may result in a functional restriction of our offers.

8. newsletter

When registering for the newsletter, your e-mail address will be used for our own advertising purposes until you unsubscribe from the newsletter. You can unsubscribe at any time. You have explicitly given the following consent separately.

The logging of the registration process is based on our legitimate interests pursuant to Art. 6 para. 1 (f) DSGVO. Our interest is directed towards the use of a user-friendly as well as secure newsletter system that serves our business interests as well as meets the expectations of the users and furthermore allows us to prove consent.

The newsletter is free of charge, we only need your e-mail address for registration. In order to tailor our newsletter even better to your needs, you have the option to provide us with additional information. If you have registered for our newsletter by entering your e-mail address, you will receive a short confirmation e-mail from us. By calling the contained link your registration becomes effective. In this way, misuse of your e-mail address and harassment by unsolicited e-mails can be avoided. Regarding the data entered by you in our registration form, we would like to inform you in accordance with the provisions of the Teleservices Data Protection Act (TDDSG) as follows: You can use our newsletter without disclosing your identity. We only need your e-mail address for this purpose. All data that you transmit to us in the registration form will be treated confidentially and will not be passed on to third parties. The data will be stored electronically by us and will only be used to better tailor the newsletter to your needs and, if you expressly wish, to contact you.

You can revoke your consent at any time with effect for the future. If you no longer wish to receive the newsletter, you can unsubscribe as follows: You can unsubscribe at any time via a link in the newsletter.

9. contact form

The other exchange of information (contact form) takes place via a secure connection (https).

Your contact data and information that you provide to us, we store in principle until the fulfillment of your request and beyondsolange you wish to safeguard our legitimate interests pursuant to Art. 6 para 1 (f) DSGVO with regard to our business activities. We will delete your information immediately based on your revocation.

10. your rights

You are entitled to the following rights according to Art. 15 to 22 DSGVO if the legal requirements are met: right to information, correction, deletion, restriction of processing, to data portability. In addition, the data subject has the right to object to processing based on Art. 6 (1) (f) DSGVO pursuant to Art. 14 (2) (c) in conjunction with Art. 21 DSGVO.

11. right of complaint to the supervisory authority

In accordance with Art. 77 DSGVO, you have the right to lodge a complaint with the supervisory authority if he believes that the processing of his personal data is not lawful.

 

Collection and processing of data

Information on the collection and processing of data in accordance with Article 13 DS-GVO:
Since May 25, 2018, the EU General Data Protection Regulation (DS-GVO) and the new Federal Data Protection Act (BDSG) apply.

In the course of this, we are required to inform you about the processing of your personal data at the Gesellschaft für Wirtschafts- und Technologieförderung Rostock mbH and your extended data protection rights. Which data is processed in detail and how it is used depends primarily on the specific services agreed upon with us.

1. responsible person and data protection officer

The person responsible for data collection and data processing is
Rostock Business and Technology Development Ltd.
Rostock Business and Technology Development GmbH
Schweriner Street 10/11
18069 Rostock
Represented by the managing director Mr. Christian Weiß

Contact details of the data protection officer:

Philipp Herold
Data Protection Officer GDDCert.EU
Certified Data Protection Auditor BITKOM | DGI
T.I.S.P.®(TeleTrusT Information Security Professional)
PECB ISO/IEC 27001 Lead Auditor | Lead Implementer

Hafenstrasse 1a
23568 Lübeck
philipp.herold@hub24.de

2. collection and storage of personal data as well as type and purpose and their use

We collect the following data on an occasion-related basis:

    Salutation, first name, last name of contact person, function.
    Company
    e-mail address,
    company address,
    telephone number (landline and/or mobile),
    Bank details
    Contract master data
    Agreed activities

We collect your data for the purpose

    the execution of the contractual relationship or the fulfillment of our contractual and pre-contractual obligations
    legal and official requirements
    general correspondence
    internal administration and statistics
    event / trade fair management

The collection and processing of data is necessary for the performance of the contract and our pre-contractual obligations and for the fulfillment of legal obligations, as well as for the performance of our task under the agency agreement with the Hanseatic City of Rostock, which is in the public interest and is based on Article 6 (1) lit. b) and e) DS-GVO. Insofar as we have obtained your consent for processing operations of personal data, Art. 6 para. 1 lit. a) DS-GVO serves as the legal basis.

3. transfer of data to third parties

A transfer of your personal data to third parties for purposes other than those listed below does not take place. Insofar as this is necessary for the processing of the contractual relationship with you in accordance with Art. 6 para. 1 p. 1 lit. b DS-GVO, your personal data will be passed on to third parties. Recipients of the data are (1) contractors of the responsible party who have been entrusted with the processing of the contractual relationship, (2) public bodies that receive data on the basis of statutory provisions (e.g. social insurance carriers, tax authorities), (3) public bodies (such as. Hanseatic and University City of Rostock, State Chancellery of Mecklenburg-Western Pomerania), to which lists of participants are forwarded in the context of event and trade fair management for special events, (4) internal offices involved in the execution of the respective business processes (in particular accounting, banking institutions / payment service providers, accounting) to the extent required or permitted by legal provisions.

4. routine deletion and blocking of personal data.

We process and store your personal data only for the period of time necessary to achieve the purpose of storage or insofar as this has been provided for by the European Directive and Regulation Maker or another legislator in laws or regulations to which the controller is subject.

If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Maker or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

5. rights of the data subjects

You have the right

Pursuant to Art. 7 (3) DS-GVO, to revoke your consent once given to us at any time. This has the consequence that we may no longer continue the data processing based on this consent for the future;

to request information about your personal data processed by us in accordance with Art. 15 DS-GVO. In particular, you may request information about the processing purposes, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected by us, and the existence of automated decision-making, including profiling, and, if applicable, meaningful information about its details;

in accordance with Art. 16 DS-GVO, to demand the immediate correction of incorrect or completion of your personal data stored by us;

pursuant to Art. 17 DS-GVO, to request the erasure of your personal data stored by us, unless the processing is necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims;

pursuant to Art. 18 DS-GVO, to request the restriction of the processing of your personal data, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you object to its erasure and we no longer require the data, but you need it for the assertion, exercise or defense of legal claims or you have objected to the processing pursuant to Art. 21 DS-GVO;

pursuant to Art. 20 DS-GVO, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller; and

complain to a supervisory authority in accordance with Art. 77 DS-GVO. As a rule, you can contact the supervisory authority of your usual place of residence or workplace or our company headquarters for this purpose.

6. right of objection and revocation, request for deletion and correction.

You have the possibility at any time to revoke your consent to the processing of personal data and to have your personal data deleted or amended. If the data is required for the fulfillment of the contract or for the implementation of pre-contractual measures, early deletion of the data is only possible insofar as contractual or legal obligations do not prevent deletion.

Requests for information, correction and deletion as well as revocation of or objection to the further use of data that may have been given to us can be made informally either by post, e-mail or fax to the Gesellschaft für Wirtschafts- und Technologieförderung Rostock mbH.

Participation in Rostock Business events

1. Applicability

1.1 These event and participation conditions apply to all events organized by Gesellschaft für Wirtschafts- und Technologieförderung Rostock mbH (Organizer), in particular in the form of lecture events, seminars, workshops and events for the purpose of exchanging experience or networking.

1.2 General terms and conditions of the registrants or participants shall not apply.

2 Registration

2.1 Registration for events shall be made in the manner provided for this purpose, e.g. via an online form provided by the organizer or by e-mail. The presentation of the event on the Internet pages of the organizer or in textual information materials, whether printed or electronic, does not constitute a legally binding offer. The number of participants is limited. Registrations will be considered in the order in which they are received.

2.2 The Organizer shall send a confirmation of participation in the event to registrants who can be considered for participation in the event. Confirmation of receipt of an application does not constitute a commitment to participate in the event. If the organizer is not able to accept registrations, the registrant will be informed.

3. payment

3.1 If the event is fee-based, payment of the participation fee shall be due upon receipt of the registration confirmation. If a payment deadline is specified in the registration confirmation, payment must be made in full and without reservation within the specified deadline.

3.2 In the event of incomplete or untimely payment or payment subject to reservation (e.g. with regard to the promise of funding or subsidies), the organizer may exclude registrants from participation in the event.

4 Cancellation by registrants / substitute participants

4.1 Registrants have the option to cancel their registration (cancellation) in accordance with the following conditions:
If participation in the event, insofar as it is paid for, is cancelled by written declaration to the organizer up to seven days before the day of the event, the obligation to pay the participation fee shall lapse and registrants shall be reimbursed for any participation fees paid. The receipt of the cancellation by the organizer is decisive for the timeliness of the declaration.

In the event of cancellation of participation in the event, insofar as this is against payment, later than seven days before the day of the event, the obligation to pay the participation fee shall remain in force; no refund shall be made. The participation fee will not be refunded or reduced even if the event as a whole is not attended or parts of it are not attended.

The right to terminate for good cause remains unaffected.

4.2 If the registration management provides the option to do so, registrants are entitled to name substitute participants. If there are important reasons in the respective person of the substitute participants, the organizer reserves the right to deny participation in the event to substitute participants.

5. special circumstances, program changes & change of speakers

5.1 Due to events occurring at short notice (e.g. unforeseeable unavailability of event rooms or event areas, illness of speakers or accident), program changes and the replacement of speakers may be necessary. The organizer is entitled to make such changes while maintaining the overall format of the event and, in view of the topic of the event, shall ensure that the selection of substitute speakers is equivalent to that of the originally planned speakers.

5.2 If, due to special circumstances - e.g. due to a particularly security-relevant event location or special guests - extended access restrictions or security precautions are necessary, the organizer does not assume any guarantee that registrants or named substitutes (cf. 4.2) will meet the requirements.

6. cancellation of events by the organizer

6.1 The Organizer reserves the right to cancel events for important reasons, for example if the number of participants required to cover the costs of the event is not reached, due to the unavailability of speakers at short notice and failed efforts to procure replacement speakers, or due to force majeure.

6.2 The organizer will inform all registrants who have received a registration confirmation of the cancellation.

6.3 In the event that the event is cancelled in accordance with section 6.1, any participation fees already paid shall be refunded in full, if applicable, provided that the event is a paid event. Any further claims on the part of the registrant are excluded; liability under Section 10 remains unaffected.

7. data protection

7.1 Personal data of registrants will be collected, stored and processed for the purpose of processing the registration, for the implementation of the event and, if necessary, for subsequent information on the event as well as for information on future similar events.

7.2 Insofar as this is customary according to the format of the event (e.g. in the case of workshops and lecture events), information on surname, first name and, if applicable, academic titles, profession, place of work and location may be recorded in lists of participants, which are made available in printed form to all persons participating in the event.

7.3 Consent to data processing may be revoked at any time without stating reasons by declaration to the organizer in text form (e.g. letter, fax, e-mail). The revocation of consent shall not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

8. photo and video recordings

8.1 In the course of the events, image and sound recordings, e.g. in the form of photos and video recordings, may be made by the organizer or by third parties commissioned or accredited by the organizer. The recordings are made for the purpose of documentation for the organizer's own purposes, e.g. for public relations, including use in social media, in public reporting (press, radio, television) and for presentation on its own website. The organizer assumes that participants consent to the creation and publication of photos and video recordings for the above-mentioned purposes through their behavior, in particular when they willingly look into the camera or "pose".

8.2 Insofar as recordings have individual participants as their subject in an identifiable manner, the participants concerned have the right to inform the photographers or filmmakers at any time that they do not wish photos or videos to be taken. If such a notice is not possible or is not heeded, the organizer will ensure, after a corresponding notice, that a publication of the corresponding photos or the corresponding video sequences does not take place or is immediately terminated.

9 Exclusion of registrants / participants

9.1 The organizer is entitled to exclude registrants and participants from participation if they disrupt the event in such a way that the implementation of the event is impaired or threatened to be impaired, in particular taking into account the interests of the other registrants and participants as well as the organizer. An exclusion according to sentence 1 requires that the registering persons or participants have been informed in vain about the disturbance or threatening disturbance beforehand. The notice may be omitted if the disturbance or the threatened disturbance is particularly serious or the notice is not likely to be successful from the outset.

9.2 In the event that registrants or participants revoke their consent to data processing (cf. Section 7), the organizer shall be entitled to exclude them from participation or further participation in the event, provided that the data processing to which the revocation relates is necessary for the implementation of the event. If an exclusion pursuant to sentence 1 occurs due to a revocation of consent to data processing vis-à-vis the organizer up to seven days before the day of the event, the obligation to pay the participation fee shall lapse, provided that the event is against payment, and registrants shall be reimbursed for any participation fees paid. The receipt of the cancellation by the organizer is decisive for the timeliness of the declaration. In the event of exclusion pursuant to sentence 1 due to revocation of consent to data processing vis-à-vis the organizer later than seven days prior to the day of the event, the obligation to pay the participation fee shall remain in effect; no reimbursement shall be made.

10 Liability

The organizer shall only be liable for damages resulting from an intentional or grossly negligent breach of duty on the part of the organizer, its legal representatives or vicarious agents. This shall not affect liability for injury to life, limb and health, for breach of essential contractual obligations and under the Product Liability Act. Essential contractual obligations are those obligations whose fulfillment is necessary to achieve the purpose of the contract and on whose compliance the contractual partner relies and may regularly rely. In the event of a breach of material contractual obligations, liability shall be limited to the typically foreseeable damage, unless the damage was caused intentionally or by gross negligence or the damage claims are based on injury to life, body or health.

11. place of jurisdiction

In the event of disputes between the organizer and merchants, legal entities under public law or special funds under public law, or if the applicant or participant does not have a general place of jurisdiction in Germany, the place of jurisdiction shall be Rostock.